Litigation Secretary - Downtown San Diego Law Firm

Location: Downtown San Diego, CA
Position Type: Full-Time
Salary: Up to $85,000 annually, based on experience

About Us:
We are a well-established civil litigation firm located in the heart of downtown San Diego. Our team is dedicated to providing exceptional legal services and fostering a collaborative, professional work environment.

Position Overview:
We are seeking an experienced Litigation Secretary to support our attorneys in all aspects of civil litigation. The ideal candidate will have a strong background in litigation support, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced setting.

Key Responsibilities:

• Prepare, proofread, and e-file legal documents in state and federal courts.
• Assist with trial preparation, including exhibits, witness lists, trial binders, and coordination with clients and experts.
• Manage attorney calendars, schedule depositions, hearings, and meetings, ensuring all deadlines are met.
• Draft correspondence, pleadings, and discovery; transcribe dictation as needed.
• Organize and maintain physical and electronic case files using Worldox or similar document management systems.
• Communicate professionally with clients, courts, and opposing counsel.

Required Skills and Qualifications:

• Minimum 3 years of experience as a litigation secretary supporting civil litigation attorneys.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Strong working knowledge of Worldox or other document management systems.
• Excellent understanding of court rules and procedures, including e-filing in state and federal courts.
• Strong written and verbal communication skills.
• Ability to prioritize tasks, manage multiple deadlines, and maintain accuracy under pressure.
• High level of discretion and professionalism in handling confidential information.
• Proactive, detail-oriented, and able to work independently with minimal supervision.

Work Environment & Benefits:

• Friendly, business-casual work environment.
• Competitive salary up to $85,000 annually, plus comprehensive benefits including health insurance and paid time off.
• Opportunities for professional growth and development.